Corporate event invitation wording and messages for every occasion

Office parties are a great way to show appreciation to your team, thank clients, raise funds, and strengthen connections within the community. Sending a party invitation to clients or employees is an important part of the event planning process, as your invitation message gives guests a clear sense of what to expect. If you’re feeling stuck on what to write in your next office party invitation, take a look at our corporate event invitation message examples for any type of festivity, paired with professional invitation design options from Paperless Post.

What to include on a corporate event invitation

 

When it comes to professional events, it is important to provide all the necessary details guests will need to show up prepared. Invitation messages for a corporate or office party should include important information about the upcoming event, including:

• Company name: Put your company’s name front and center so guests know who is hosting the event. If a specific team or department is hosting, be sure to include that detail, too.
• Purpose of the event: Is your party celebrating a successful year, an employee’s retirement, or your growing relationships with clients and donors? Include the type of party you’re throwing so guests aren’t in the dark.
• Time and date: Make these logistical details clear so guests don’t show up at the wrong time or location. If your party has an end time, feel free to add that as well.
• Venue: Include the name and address of your venue, along with directions or parking information. 
• Dress code: Use the invitation to let guests know if they should dress for a formal office party or for a business-casual event. 
• RSVP information: Give guests plenty of time to RSVP so they can plan to attend—and so you can follow up with any non-responders before providing final headcounts to vendors.

Formal corporate event invitation message ideas

Once you’ve got your venue, date, and guest list squared away, it’s time to find the right business event invitation. If you’re hosting a formal business event, find a few elegant invitation designs below—with messages to match. 

1. Company celebration invitation messages 

Celebrating a successful year, a milestone business anniversary, or the end of an important project? Each of these warrants a stylish invitation like “Cambon” by Paperless Post to invite guests to your company celebration or gala.

Add professional or corporate gala messages, such as:

You are cordially invited to celebrate the 50th anniversary of

Taylor & Watley Incorporated

with dinner and dancing

on Saturday, June 10th

6–10 p.m.

Hunsaker Country Club, Ballroom A

379 Killgore Avenue

Formal attire requested

Kindly RSVP by May 30th

2. Office luncheon invitation wording

 

Even though it takes place in the middle of the day, a company luncheon or brunch can be just as formal as an evening affair. The gorgeous greenery-framed “Naiad” invitation by Felix Doolittle sets the scene for an office luncheon that feels flowery and modern.

Include a message that informs guests what will be served, such as:

Join us for an office luncheon

to celebrate a successful quarter at Tomlinson Technologies.

Enjoy a seated meal and Champagne 

as CEO Terry Tomlinson toasts your hard work.

Saturday, May 23rd

12–2 p.m.

Paragon Dining Hall

910 Golden Eagle Road

RSVP by May 12th

3. Business dinner invitation messages 

Whether you’re hosting a large gala or a smaller office event, a formal business dinner is a classic way to connect with coworkers. Send the “Scribble Script” invitation by Paperless Post when you’re planning to serve a plated dinner at your company party. 

Try adding professional messaging that makes the details of your event clear:

You’re invited to an evening of fellowship and laughter 

at a dinner party hosted by Ralph Harrison and the Norcal Institute.

Saturday, November 2nd, 6 p.m.

The Harrison home, 45 Westminster Boulevard

Spouses and significant others welcome.

Attire is business casual. 

RSVP by October 20th

4. Cocktail party invitation messages 

 

Encourage coworkers and employees to arrive in the proper attire when you host a cocktail party as your company event. A subtly boozy invitation like “Tipple” by Paperless Post gets the point across nicely.

Add a message about the party details, such as:

Dress up in your best cocktail attire, 

and enjoy an evening of drinks and good company

at a cocktail party hosted by Troy Medical Group.

Thursday, September 12th

7–9 p.m.

Red Oak Winery and Bar

Passed appetizers and a hosted bar will be provided.

RSVP by September 1st

5. Theme party invitation messages

Companies hosting a themed party, such as “Casino Night,” can send invitations that feel professional, while also adding a touch of whimsy. Use the beautiful “Blue Marble” invitation by Oscar de la Renta with messages that provide both details and the tone of the event, such as:

Roll the dice and win big at Frami-Corwin’s annual Casino Night!

Saturday, January 10th

7 p.m.

Frami-Corwin Corporate Headquarters, Building C

Appetizers, drinks, and $20 in chips will be provided.

Spouses and guests are welcome.

For families, a babysitting room will also be available 

for children under 12.

RSVP by January 2nd

Networking event invitation message examples

Some company parties are for making—and keeping—connections. Whether those connections are with customers, clients, or other business owners, networking events are important moments in any company’s social life. Let guests know the important details about your event, but since these parties tend to be walk-in events, you may not always need to include RSVP information.

6. Open office reception invitation messages 

Welcome clients and customers to your office with an open corporate reception. Use the “Belle Boulevard” invitation by kate spade new york to provide event details and clarify what clients and customers can expect when they arrive.

You’re invited to an open house 

at Loyola Elementary School District.

Enjoy an art gallery reception created by 

our students this year

as well as appetizers and desserts 

as you view the school and the work.

On Friday, June 3rd, 5–7 p.m.

Loyola School District Office

3726 Hummingbird Way

A raffle will be held for the coveted Parent Parking Space 

for the next school year!

7. Meet-and-greet event invitation messages

A cozy meet-and-greet involving company higher-ups is a great way to connect with the public. The understated “Contorno” invitation by Paperless Post leaves plenty of space for party details below a pair of clinking glasses.

A professional message for this type of invitation may look like this:

Cheers with the Chairwoman!

Come meet Jackie Estrada, Chairwoman of the Animal Rescue Board

at a meet-and-greet on Sunday, October 5th

From 3 p.m. to 5 p.m.

at Charity Hills Brewery

67 Yancy Avenue

Jackie and the rest of the board 

are available for any questions during the event.

8. Client or customer appreciation event invitation messages

Let public stakeholders know how much you appreciate their business by hosting a company event just for them. Free products, face time with the team, and the “Join Us” invitation by Linda & Harriet will make your guests feel like A-listers.

Include a message that lets guests know who else they can bring, such as:

Please join Amsterdam & Romney for a 

Client Appreciation Party

on Sunday, May 14th

at Grand Lake Kitchen

from 5–8 p.m.

Appetizers, drinks, and good conversation will be provided.

Spouses and significant others are welcome.

RSVP by May 7th to receive a complimentary A&R hat!

9. Public lecture or presentation invitation messages

The next time you invite a prominent speaker or lecturer to your office, consider opening the event to clients and customers who might benefit from their expertise. The metallic “Ilona Stroke” invitation by Kelly Wearstler sets an elegant tone with plenty of space for messaging like:

An evening of stimulating conversation awaits.

You’re invited to a lecture by Dr. Johann Cronin, 

renowned business psychologist and strategist,

on the productivity and mental health benefits 

of a 4-day workweek.

Wednesday, July 16th

8–10 p.m.

Wilderman Auditorium

10230 Thiel Way

Dr. Cronin will take questions and sign books at the end of the evening.

Lecture series hosted by the Wilderman Organization.

10. Product or company launch party invitation messages

 

Launching a new product or business to the public is cause for celebration (and a great opportunity to make important connections in your community). The aptly named “Detail Oriented” invitation sets the tone, with plenty of space to add additional information.

Professional invitation messages for this event may look like this:

We’re ready to launch!

Celebrate a momentous occasion with Hane Industries

as we open our new Cincinnati location.

Saturday, June 14th

4–6 p.m.

Downtown location—100 MacArthur Court

Appetizers and drinks will be provided.

The first 50 people to arrive receive a bag of Hane Inc. swag!

Meeting invitation message ideas

Make sure everyone’s on the same page for your next meeting, whether it’s a formal, company-wide assembly or a smaller, casual check-in with your team. Give them all the information they’ll need ahead of time so they can come to the meeting confident, prepared, and ready to work.  

11. All-hands invitation messages

Getting everyone together for an all-hands meeting can be daunting, regardless of your team’s size. Send an invitation like “Woven” by Jonathan Adler with a message outlining the meeting logistics and informing employees of what they’ll need to prepare beforehand. 

Meyers Publishing, Inc.

Invites you to an

All-hands company meeting

Let’s discuss achievements from Q3 as we prepare for Q4

Come prepared to discuss your team’s wins & areas for improvement

Monday, August 13th, at 2 PM at our office

667 Bright Avenue, Suite 42

Burlington, VT

Lunch will be provided

12. Team check-in invitation messages

Even casual meetings deserve an invitation that sets the tone for what to expect. Give employees a heads-up with a dynamic invitation like “Olive Abstract” by Paperless Post with a quick message like:

It’s time for the monthly marketing team check-in!

Bring any projects you’re stuck on so we can work them out together

Friday, January 31st at 2 PM

At the Public Library

222 Baker Street, New York, NY 10029

Casual office party invitation message ideas

Office parties can be a fun way for employees to mingle and forget about work for a little bit. Check out these casual office party invitation messages to let everyone know when and where the party is. 

13. Company picnic invitation messages

 

Invite the whole family to your next company picnic or barbecue. Send the colorful “Lentil” invitation to get your guests in the mood for refreshing snacks and drinks.

Use a potluck invitation message for this office party, like:

Who’s going to beat Mr. Harvey in the sack race this year?

Join Langworth, Lockman & Harris in our 15th annual company picnic.

Saturday, August 22nd, 3 p.m

Upton Street Park, Area 6

Bring your favorite dish, your family, and your competitive spirit!

RSVP by August 12th

14. Happy hour invitation messages

Invite your team or department out to a happy hour to celebrate the end of a project—or the beginning of a new one. Use an invitation like “Stemware” by Paperless Post to make your hour(s) as happy as possible.

Messaging for a casual happy hour invitation can include:

It’s been a long month—let’s unwind!

Join the Ruecker content department at Surly Joe’s Tavern

172 Fairweather Road

Thursday, February 28th, 5 p.m.

RSVP or show up last-minute,

but the last one to arrive pays the tab! 

(Just kidding. Probably.)

15. Employee celebration party invitation messages

Planning a get-together to celebrate a coworker’s birthday, retirement party, baby shower, promotion, or another major milestone? Invite your office to celebrate any of these meaningful events with the “Nixon” invitation by Jonathan Adler.

If you’re celebrating an office birthday, use a birthday party invitation message like:

It’s Millie’s 70th birthday!

Join Krieger Jewels as we celebrate an incredible woman’s special day.

Tuesday, April 15th

12 p.m.

6th floor break room

We’ll have lunch and cake—you bring your favorite story about Millie.

RSVP by April 10th

16. Festive staff party invitation messages

Staff parties are a great way to let your coworkers know how much you value their work—and how much fun you have together. Find an invitation like “Firework” by Paperless Post, and add holiday party invitation messages like this:

What’s scarier than launching a new website?

The Denesik Tech Halloween party!

Wear your spookiest costumes to work 

on Friday, October 31st,

and join us for a lunchtime party 

and a costume contest in the breakroom.

RSVP by October 20th for a chance to win a new company mug!

17. Team-building event invitation messages

Some work parties are both entertaining and productive. Take your coworkers to a bonding event with a team-building invitation like “Warm Haze” by Paperless Post.

Use professional (but not overly serious) language in your invitation, such as:

A special treat for all of our Team Members—thank you for all you do!

 Come hang out and skate with us!

Friends and family are welcome

Saturday, April 18th, 2–4 p.m.

Ice to See You Skating Rink

2745 MacKenzie Road

We’ll cover the skate session fee

All you need to cover is your skate rental ($10)

RSVP by April 10th

Short and simple invitation message ideas

 

Sometimes, you don’t need a whole paragraph of details to get the message across. Keep their attention with a short invitation message so you can spend less time planning and more time with your team. 

18. Brief office happy hour message 

Meet at Randy’s at 7 PM tonight for a few glasses of wine to unwind after a long week (on my tab!) 

19. Short lunch invitation message 

Join us for a team lunch at O’Finnerty Tavern to celebrate the end of a rewarding quarter. Drinks at 6:30, dinner at 7. See you there!

20. Simple company milestone celebration message

Congratulations to the Philadelphia branch for all of your wins this year! Let’s meet in the café for a Champagne toast at 5:30 PM.

21. Quick check-in message

Let’s have a quick check-in to make sure we’re all on the same page before tomorrow’s meeting. Don’t forget to send me your coffee order by tonight! 

22. Short seminar invitation message 

Learn from industry expert and adjunct professor of economics, Margot Valentine, in her new seminar on the art of marketing. Snacks will be provided!

 

Corporate event invitation branding tips

When you send corporate party invitations with Paperless Post, you’ll find many ways to highlight your brand, make connections, and show employee appreciation. 

Try these features on your next corporate event invitation:

• Add your logo: Use your own company logo on your digital invitations.
• Custom URL: Create a custom Shareable Link that gives guests an easy way to look up your event details. 
• Upload your own design: If you or your in-house design team has an invitation style you like, upload it to Paperless Post to further customize and use our guest management tools.
• Guest Questions: Pose questions for your guests to answer alongside their RSVPs, including dietary restrictions, potluck sign-ups, or event availability. Multiple-choice Guest Surveys are great for identifying which activities guests are interested in, or which menu items they’ll order. 
• Advanced Analytics: View useful information like deliveries, opens, and responses in easy-to-read graphics and colors.

Get the job done with Paperless Post

No matter what type of office party or corporate event you’re throwing, Paperless Post has it covered. From fundraising ideas to retirement party tips, our party planning experts offer guidance on venues, timelines, and themes, along with our extensive collection of beautiful, customizable invitation templates. We’ll also help you write the invitations, from retirement party invitation messages to holiday party invitation message ideas. So sit back and get ready to party while we handle the inviting, tracking, and organizing for you.