How to manage multiple events during graduation season with Paperless Pro
Graduation season is upon us, which means there’s a surplus of celebratory events before and after the tassels turn. Managing graduation parties, award ceremonies, parent lunches, and other celebratory academic events is easy with Paperless Pro. For one annual price, you unlock unlimited access to all of our premium templates, features, and tools—including seamless guest list tracking, helpful co-hosting features, customization options like adding your school logo and colors, and more. If you’re in the thick of graduation season and wondering how to manage multiple graduation events, follow along to learn about how your school can leverage Paperless Pro to create the best experience possible for your staff, students, and their families. Paperless Post is for the graduation announcements, and Paperless Pro is for the hardworking institutions behind the magical commencement ceremonies!
Types of graduation events
Graduation ceremonies
Before the graduation party, there’s the graduation ceremony. Commencement—the crème de la crème of any academic institution—is a school’s chance to show up and show out for the students and their families. With Paperless Pro, you can send commencement invitations to your students and their families en masse via our Shareable Link feature. Post the link to your school forums or email it directly to your parent mailing list. For seamless event planning, add school staff co-hosts to track every RSVP that lands in your inbox. Make your students’ upcoming milestones special with an invitation that matches their astonishing accomplishments.
Alumni gatherings
Where would an institution be without its alumni? They’ve chosen to give back to their alma mater, and now it’s time to celebrate their commitment to community-building. Optimize your alumni gatherings with invitations that set the tone for success. If you’re rallying alumni for a decennial celebration before your school’s graduation, send them invitations that’ll make them wish they could attend your institution all over again.
Donor luncheons
Hosting a donor luncheon before the caps come off? Create a Flyer event page that brings the fun to the business side of things, and send it directly to your donor mailing list. Because we know branding is everything, make the invitations yours by adding your institution’s personalized logo. If you’re looking for an ornate invitation for a smaller group of VIPs, we’ve got you covered. Every detail matters, and Paperless Pro’s premium features zoom in on what makes your celebration special.
Awards ceremonies
You’ve recognized your donors for their generosity and spent time with your grateful alumni. What’s next? Celebrating your students’ efforts to better their education! Send invitations to your school’s award recipients, whether they’re recognized for their unwavering academic excellence or outstanding leadership skills. Awards ceremonies, though typically more intimate than larger-scale commencement ceremonies, deserve the same attention to detail, down to name personalization. If you have a special presenter in attendance, add a Speaker Block. Then, your guests will know every person of note involved in your awards ceremony. You can browse our awards ceremony invitations to get your gears turning before certificates are given to your gifted grads.
Paperless Pro features
Paperless Pro ensures an optimal, user-friendly experience for every part of the event planning process, especially for graduation party ideas that scale over hundreds of guests. With premium customization, uncomplicated RSVP tracking, and the option to send out a Shareable Link, you can spread the word about all your seasonal graduation events and receive accurate headcounts. Love the design you created for a donor luncheon and want to use the same skeleton for a senior breakfast? No problem—you can clone your existing design.
Cloning designs
If you’re interested in sending different versions of your existing Card or Flyer design to a designated group of guests, our cloning feature lets you do so without compromising your existing design. Cloning a design is perfect for personalized thank-you messages, whether that be for your pre-commencement donor dinner or for a more intimate senior graduation party hosted by your institution. Visit our step-by-step guide for more information.
Co-hosting
Do you have multiple hosts on deck for your several graduation events? No problem. Paperless Pro lets you add a co-host to your invitations so you’ll have multiple sets of eyes on the customization process and guest list. Instead of one member of your staff taking on the brunt of event planning, reach out to multiple team members to delegate tasks evenly.
Customization
The best part of event planning? Showing your school spirit, visually. Allow your invitation to wear your school colors like a badge of honor using our Custom Color tool. Whether it’s crimson or cobalt, making your invitation uniquely yours is integral for repeat alumni engagement and donor awareness. Hosting a graduation party and want your students to feel proud of where they’ve academically grown over the last few years? Paste your school logo at the forefront of your invitation so they’ll never forget it!
Shareable Link
Since most institutions host a myriad graduation events for large groups of students, family members, donors, and alumni, finding a trouble-free way to deliver event invitations in style is key. Paperless Pro’s Shareable Link feature allows you to externally share invitations for all of your graduation party ideas, across whatever platform you choose, and anyone with access to your link can RSVP. Personalized invitations are great for more intimate graduation events, but for larger-scale galas and ceremonies, Shareable Link alleviates the stress.
Plan multiple graduation events with Paperless Pro
Paperless Pro meets organizations at every touchpoint, whether you’re an academic institution, a nonprofit org, a corporate company, or any professional space in between. If you’re a professional who hosts more than three events per year and are wondering how you can improve your event planning and optimize your process, Paperless Pro might be right for you. In the midst of graduation season, we all need an extra hand with the little things. Let Paperless Pro take your graduation events to the next level—whether that be for school-run graduation parties, commencement ceremonies, donor luncheons, and whatever else is in store for your academic institution this year.