10 Paperless Post features you might not know about
Beyond sending beautiful digital invitations, Paperless Post is packed with features designed to make event planning easier, more creative, and a little more magical. From scheduling automatic reminders to customizing your design with unique text effects, we’ve created tons of helpful tools that can elevate your invitations and guest experience. In this guide, we’re highlighting 10 features you might not know about—perfect for those who want to get more out of their invitations and make every event feel effortlessly special.
Table of Contents
1. Broadcast messages
Paperless Post Cards and Flyers make it easy to send messages to guests invited to your event. To send a message, navigate to the menu on the left side of your invitation’s event page, and click “Messages & Reminders.” You can then choose to send a broadcast or a private message.
Broadcasts can be sent via text or email to all or certain groups of guests—for example, those who are attending, or those who have opened but not yet RSVPed—and can be a reminder to RSVP, an event reminder, a time or location change, a thank you message, or a custom message.
Private messages can be sent to any guest you’d like to communicate with in, well, a more private manner! You can use this feature to communicate whatever you want, whether it’s questions about how many people are in their party or their favorite type of wine.
Sending broadcasts or private messages is a great way to keep all your event communication in one convenient, easy-to-access spot.
2. In-app guest check-ins
With Paperless Post, tracking your guest list doesn’t end when RSVPs roll in. Our guest tracking system lets you check people in as they arrive, keep a clear record of who attended, and even export your attendee list as a spreadsheet for printing or use elsewhere—making follow-up a breeze. Think of it as an all-in-one tool for managing your guest experience from start to finish.
The Guest Check-In feature is currently available on our iOS and Android apps for both Card and Flyer invitations, so you can manage your event right from your phone. Learn more about how to use our in-app Guest Check-In feature here.
3. Magic Art
Magic Art is like having your own AI-powered illustrator on call. Instead of being limited to pre-made stickers, you get to dream up exactly what you want—whether that’s a sketch of your pet, a watercolor bouquet, or a quirky Halloween ghost—and the tool will bring it to life for you. You simply describe your idea, pick a style, and watch as custom stickers appear, ready to make your Card one-of-a-kind.
Once you’ve created your sticker, you can play with it as much as you like—resize it, rotate it, duplicate it, or use it as the star of your design. It’s a fun way to make your invitations feel more personal and tailored to your event. Check out our full tutorial for using Magic Art here.
4. Automatic event reminders
Keeping your guests on track is key to a stress-free event, and automatic reminders make it effortless. When guests RSVP, they can opt in to receive reminders about your event so they don’t forget the date and details.
As a host, you can also schedule your own reminders in advance using the Messages & Reminders section on your event page. Schedule a reminder for guests to RSVP, an event reminder to be sent the day before, or anything else you’d like to send to segments of guests on your invite list. It’s an easy way to make sure everyone stays in the loop, so you can focus on enjoying the celebration instead of chasing down RSVPs.
5. Embed in email
For business events, Paperless Post makes it easy to get your invitations directly in front of your audience. You can embed your invitation in emails using a Shareable Link, ensuring it fits seamlessly with your company’s messaging and branding. Optional password protection adds an extra layer of security, so only the intended recipients can access the details. This makes it perfect for corporate announcements, client events, webinars, or internal meetings, giving your invitations a polished, professional touch while keeping everything organized in one place.
6. Link to Google Maps
Your invitation event page makes it simple for guests to see exactly where your event is—and how to get there. Once you’ve added the event address, guests can simply click on it to open Google Maps in a separate tab, making directions and travel planning effortless. This way, your guests can quickly find the best route, check travel times, and even explore nearby parking or transit options, ensuring they arrive on time and stress-free.
7. Personal Design Services
Some ideas are simply too unique for templates—and that’s where our Personal Design Services team comes in. They can help with everything from translating greetings into another language to creating custom illustrations or watercolors inspired by your venue or story. If there’s text on a template you want to use that you can’t normally change—like “Party” or “Save the Date”—our team can adapt or translate it so it fits your voice and audience. Learn more about working with our Personal Design Services team here.
8. Custom Emails
Make a professional impression and reinforce your brand with our Custom Emails. This feature lets you fully control the content and style of the invitation messages your guests receive in their inboxes, so your business events stand out from the start.
Features include uploading your logo as an email header, editing the sample text with an introductory message, and customizing fonts, colors, and layout to match your brand. Choose from premade email styles or apply your brand’s custom colors to keep everything consistent and polished.
For Paperless Pro subscribers, the Custom Email option—including all features of Paperless Post Plus—is included at no additional cost, making it easy to create professional, on-brand communications without any extra fees.
9. Text styles and effects
Every invitation design comes with default font and color choices, but you’re not limited to the basics. With our text customization tools, you can tweak every detail to bring your exact design vision to life.
Experiment with Magic Fonts to add playful 3D or rainbow effects, or explore a wide selection of typefaces—from timeless serifs to romantic scripts—to match the tone of your event. And with the Custom Color feature, you can dial in the perfect shade, even mixing different fill and stroke colors for a truly unique look.
10. Add backside to Card
Most of your creative energy is likely going into designing the perfect front-facing Card and event page—but did you know you can also add a backside to your Card? It’s the perfect place to put additional information that doesn’t fit on the front of your Card or add a photo that may not work with the design on the front.
To add a backside to a single-sided Card, click the “More” button on your Card’s Edit/Create page, and then select “Add backside.” From there, you can select the color you want the backside to be, add an image, and add and format text just like you did on the front of the Card.
Learn more about adding a backside to your Card here.
Paperless Post features FAQs
Q: Can you print Paperless Post invitations?
A: Select designs can be customized and purchased directly through Paper Source, our exclusive on-demand printing partner. Our official Etsy shop also enables you to purchase and customize select designs, which you can then download and print yourself. If you want to print an existing design you’ve created with Paperless Post, you can reach out to our team to see if the artwork is eligible for printing. Alternatively, low-resolution keepsake versions can be downloaded from your Card’s event or preview page for home printing. Learn more about printing here.
Q: Does Paperless Post send event reminders?
A: Yes, you can easily send messages and reminders for any event you host through Paperless Post. Send reminders to RSVP, time/location changes, private messages, and more through the Messages & Reminders feature, which can be found in the left menu of your invitation’s event page.
Q: Can you send Paperless Post invitations via text?
A: You can easily share Paperless Post invitations directly through our site via text message. (You can also share via email or a Shareable Link that you can text or post anywhere.) Text message recipients can be added in one of three ways: by typing in their names and phone numbers individually, by pasting a list of formatted names and numbers, or by importing contacts from a previous Paperless Post event. Learn more about sharing invitations via text here.
Q: Can you upload your own design to Paperless Post?
A: It’s easy to upload your own artwork to invitations on Paperless Post—simply click on the “Upload Your Own” tab found in the top menu of our website. You can choose from a selection of pre-designed Card templates, or the “Custom (Fit to your design)” template that retains the shape and aspect ratio of your design.
You can also upload your own design to Paperless Post via Corjl, a platform that helps you create and edit design templates. Learn more about uploading your own custom design via Corjl here.
Alternatively, you can work with our in-house Personal Design Services team to bring your invitation vision to life, whether through a custom illustration for a wedding suite or personalized stationery. Learn more about our design service here.
Q: Is Paperless Post safe to use?
A: Your data and privacy are of utmost importance to us at Paperless Post. We retain personal data for only as long as it is necessary to fulfill the purposes for which it was collected. Learn more about our data and privacy policy here.
Paperless Post uses AI in select onsite tools, including in our Magic Art feature. To keep all of our users safe, we’ve implemented content safety rules that automatically prevent the generation of illegal or offensive content. Learn more about our AI safety guidelines here.
Plan your next event with Paperless Post
Ready to take your invitations to the next level? Whether you’re sending a simple dinner invitation or organizing a larger gathering, these special features give you more control, creativity, and convenience. From personal design services to automated reminders, Paperless Post makes it easy to craft a seamless, memorable experience for your guests. Explore our tools, experiment with your designs, and make your next event unforgettable.
Whatever the occasion, find exclusive designs to suit your style and make planning a breeze.
