Address Book Help



What is the Address Book and how do I access it?

Your Paperless Post Address Book is a record of all the contacts you've ever added directly to your Paperless Post Address Book, as well as those who you've added directly to a Guest or Recipient list on the site. You can store all your contacts here and use it to create your future Guest or Recipient lists.

You can access your Address Book by doing the following:

  1. Hover your mouse over your name or your email address, at the top right corner of your screen.
  2. Click "Address Book" in the drop down menu.

Adding contacts to your Address Book one at a time

  1. Navigate to the Paperless Post Address Book interface by going to your account settings at the top right corner of your screen. You will either see your name or your email address here. You can hover your mouse over this menu and click on "Address Book."
    1. At the top of the page, click "Add New Contacts."
    2. "Add Individual Email" should be automatically selected, but if not, click on it on the left side of the page.
    3. Fill in the designated fields.
    4. Click "Add to Address Book" and repeat if necessary.

Adding contacts to your Address Book from a list

  1. Navigate to the Paperless Post Address Book interface by going to your account settings at the top right corner of your screen. You will either see your name or your email address here. You can hover your mouse here and will see "Address Book" in the drop down menu.
  2. At the top of the page, click "Add New Contacts."
  3. On the left side of the page, click "Add list of emails."
  4. Copy and paste the contacts you would like to add to your Address Book in the text box provided.

Available formats for this function

Names and emails in a column:
Paperless Post - Add from List

Names and emails separated by commas (or semicolons):
Paperless Post - Add from List

Names and emails separated by commas (or semicolons) - without quotes:
Paperless Post - Add from List

Names and emails separated by commas (or semicolons) - with quotes:Paperless Post - Add from List

Emails in a column:
Paperless Post - Add from List

Emails separated by commas (or semicolons):
Paperless Post - Add from List

Emails separated by commas (or semicolons):
Paperless Post - Add from List

Adding contacts to your Address Book using a spreadsheet

  1. Navigate to the Paperless Post Address Book interface by going to your account settings at the top right corner of your screen. You will either see your name or your email address here. You can hover your mouse here and you will see "Address Book" in the drop down menu.
  2. At the top of the page, click "Add New Contacts."
  3. On the left side of the page, click "Add from spreadsheet (.csv)."
  4. Prepare your spreadsheet following the exact format of the spreadsheet in the example in the main panel. If you have trouble formatting your spreadsheet, you may click the button that says "Download Template" to download an example spreadsheet, which you can simply fill in with your list of contacts (more Spreadsheet help here).
  5. Save the spreadsheet as a .csv file. In Microsoft Excel, select "Save As..." from the File menu and change the File Format drop-down menu to ".csv" or "Comma Delimited/Separated Values." This file must be saved in .csv format, not .xls, .txt, etc.
  6. In your Paperless Post Address Book, click the "Choose File" button, navigate to where you saved your .csv file, and click "Upload Spreadsheet." This will port the contents of the entire spreadsheet to your Address Book unless you are notified otherwise.

Note: The site will automatically de-duplicate your spreadsheet. Any instances of repeat email addresses will be pulled out of the spreadsheet and you'll be asked to choose one to re-upload. Invalid email addresses (e.g., "robertfrost@gmail.cm") will also be pulled out of your spreadsheet and you'll be asked to edit them on the site and re-upload.

Importing contacts to your Address Book from Gmail, Yahoo, Hotmail, MSN, Live, or Aol.

  1. Navigate to the Paperless Post Address Book interface by going to your account settings at the top right corner of your screen. You will either see your name or your email address here. You can hover your mouse here and you will see "Address Book" in the drop down menu (if you're on the Delivery page of your mailing, click "Import from Webmail" on the left).
  2. Select which email provider you are importing your contacts from, enter your login information, and press the "Retrieve My Contacts" button. Please be patient while Paperless Post works to retrieve your contacts.
  3. After your contacts load, follow the simple directions given to select and import them to your guest/recipient list (they will automatically be stored in your Paperless Post Address Book as well for future use).

Importing contacts to your Address Book from Outlook or Outlook Express

If you are importing your contacts from Outlook or Outlook Express, you will first need to export a spreadsheet of your contacts from your email account. To do so, follow these instructions (instructions may vary slightly depending on your version of Outlook / Outlook Express):

Outlook:

  1. Click the File tab.
  2. Click Options.
  3. Click Advanced.
  4. Under Export, click Export.
  5. In the Import and Export Wizard, click Export to a file, and then click Next.
  6. Under Create a file of type, choose Comma Separated Values (Windows), also known as a CSV file.
  7. Save the exported file with a memorable name and in a location on your computer that you can easily navigate to.

Outlook Express:

  1. In Outlook Express, select "Export > Address Book" from the File menu.
  2. Select "Text File (Comma Separated Values)" from the list presented to you.
  3. Click Export.
  4. Save the exported file with a memorable name and in a location on your computer that you can easily navigate to.

Upload to Paperless Post:

  1. Navigate to the Delivery page of your mailing, then click on "Import Contact" on the left side of the screen.
  2. Select "Upload Contact File"
  3. Click the "Choose File" button, navigate to where you saved the file on your computer, and double click on it.
  4. Click the "Retrieve My Contacts" button.
  5. After your contacts load, follow the simple directions given to select and import them to Paperless Post.

Importing your contacts to your Address Book from Apple Mail or OSX Address Book

If you are importing your contacts from Apple Mail/OSX Address Book, you will first need to export a Group vCard of your contacts from your OSX Address Book. To do so, follow these instructions:

Export a Group vCard:

  1. Open up the Address Book application on your Apple computer (it can be found in the Applications folder in your Finder).
  2. Click on "All" (or on the name of the list you'd like to export) on the left-hand side to highlight it.
  3. Select "Export > Export Group vCard" from the File menu.
  4. A "Save As" dialog box will open on your screen; select a location on your computer to save this .vcf file.

Upload to Paperless Post:

  1. Navigate to the Delivery page of your mailing, then click on "Import Contact" on the left side of the screen.
  2. Select "Upload Contact File"
  3. Click the "Choose File" button, navigate to where you saved the file on your computer, and double click on it.
  4. Click the "Retrieve My Contacts" button.
  5. After your contacts load, follow the simple directions given to select and import them to Paperless Post.

Editing a contact's name or email in your Address Book

  1. Navigate to the Paperless Post Address Book interface by going to your account settings at the top right corner of your screen. You will either see your name or your email address here. You can hover your mouse here and you will see "Address Book" in the drop down menu.
  2. Click directly on the contact's name or email address in the list, and an information box will drop down.
  3. Enter or modify the information in the fields and click the "Save" button within the contact information box or at the top of the list to store your changes.

Note: You will not be able to edit the email addresses of contacts that you have previously sent Paperless Mail to. Instead you must add the new email address to the Address Book as if it were an entirely new contact. You can then delete the old one.

Additionally, you may batch open your contacts by selecting the checkboxes next multiple contacts on one page of the Address Book and clicking the Edit button at the top of the list. After making your modifications, click the Save button at the top of the list to batch save your edits. This will close the contacts' information and it will be saved.

Deleting a contact from your Address Book

  1. Navigate to the Paperless Post Address Book interface by going to your account settings at the top right corner of your screen. You will either see your name or your email address here. You can hover your mouse here and you will see "Address Book" in the drop down menu.
  2. Click on the checkbox next to the contact. You may select multiple contacts, but only on one page of the Address Book at a time. You may click the "Select All" checkbox at the top of the list to select all of the contacts in your Address Book.
  3. Click the Delete button at the top of the list to delete the contact(s) permanently from your Address Book.

Sorting the contacts in your Address Book

Navigate to your Address Book. Use the "Sort" drop-down menu on the toolbar above the Address Book contact list to select whether you'd like to organize your address book alphabetically (by name or by email address) or by the date that the contact was added.

Searching for a contact in your Address Book

Navigate to your Address Book. Enter at least three letters of the name or email address of the contact you are searching for in the live search box in the toolbar above the Address Book contact list. The search results will appear below, and narrow as you continue typing.

Exporting or printing your Address Book

Paperless Post does not yet offer the option to export or print your Address Book. You can, however, export or print the specific list associated with a mailing by visiting the Tracking page of that mailing and clicking either the "Export Spreadsheet" button or "Print Guest/Recipient List" button.

Can I print or export my Paperless Post Address Book?

Paperless Post does not yet offer the option to export or print your Address Book. You can, however, export or print the specific list associated with a mailing by visiting the Tracking page of that mailing and clicking either the "Export Spreadsheet" button or "Print Guest/Recipient List" button.