Address Book Help




What is the Address Book and how do I access it?

Your Paperless Post Address Book is a record of all the contacts you've ever added directly to your Paperless Post Address Book, as well as those who you've added directly to a Guest or Recipient list on the site. You can store all your contacts here and use it to create your future Guest or Recipient lists.

You can access your Address Book by doing the following:

  1. 1. Hover your mouse over My Account in the top right corner of your screen.
  2. 2. Click "My Address Book" from the drop down menu.

Adding contacts to your Address Book one at a time

Navigate to the Paperless Post Address Book interface by going to your My Account at the top right corner of your screen. You can hover your mouse over this menu and click on "My Address Book."

Paperless Post - Adding Contacts to Your Address Book One At A Time

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  1. 1. At the top of the page, click "Click to add a new contact".
  2. 2. Type your contact's name in the Name field and their email address in the Email Address Field.
  3. 3. Click the Save button.
  4. 4. Click "Add to Address Book" and repeat if necessary.
Paperless Post - Adding Contacts to Your Address Book One At A Time

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Adding contacts to your Address Book from a list

  1. 1. Navigate to the Paperless Post Address Book interface by going to your My Account at the top right corner of your screen. You can hover your mouse over this menu and click on " My Address Book."
  2. 2. Under "Add List of Emails" you can either enter your list one-by one using the "Name" and "Email Address" fields or you can enter your list from another document.
  3. 3. Copy and paste the contacts you would like to add to your Address Book in the text box provided.

Available formats for this function

Names and emails in a column:

Names and emails in a column
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Names and emails separated by semicolons:

Names and emails separated by commas (or semicolons)
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Names and emails separated by semicolons - without quotes:

Names and emails separated by commas (or semicolons) - without quotes
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Names and emails separated by semicolons - with quotes:

Names and emails separated by commas (or semicolons) - with quotes
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Emails in a column:

Emails in a column
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Emails separated by semicolons:

Emails separated by commas (or semicolons)
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Emails separated by semicolons:

Emails separated by commas (or semicolons)
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Adding contacts to your Address Book using a spreadsheet

  1. 1. Navigate to the Paperless Post Address Book interface by going to your My Account at the top right corner of your screen. You can hover your mouse over this menu and click on "My Address Book."
  2. 2. At the top of the page, click the "Import Contacts" button.
  3. 3. Choose "Upload a Spreadsheet" from the options.
  4. 4. Prepare your spreadsheet following the exact format of the spreadsheet in the example in the main panel. If you have trouble formatting your spreadsheet, you may click the button that says "Download Template" to download an example spreadsheet, which you can simply fill in with your list of contacts (more Spreadsheet help here).
  5. 5. Save the spreadsheet as a .csv file. In Microsoft Excel, select "Save As..." from the File menu and change the File Format drop-down menu to ".csv" or "Comma Delimited/Separated Values." This file must be saved in .csv format, not .xls, .txt, etc.
  6. 6. In your Paperless Post Address Book, click the "Choose File" button, navigate to where you saved your .csv file, and click "Upload Spreadsheet." This will port the contents of the entire spreadsheet to your Address Book unless you are notified otherwise.
Upload to Address Book from Spreadsheet

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Note: The site will automatically de-duplicate your spreadsheet. Any instances of repeat email addresses will be pulled out of the spreadsheet and you'll be asked to choose one to re-upload. Invalid email addresses (e.g., "robertfrost@gmail.cm") will also be pulled out of your spreadsheet and you'll be asked to edit them on the site and re-upload.


Importing contacts to your Address Book from Gmail, Yahoo, or Aol

Importing contacts to your Address Book from Gmail, Yahoo, or Aol

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  1. 1. Navigate to the Paperless Post Address Book interface by going to your My Account at the top right corner of your screen. You can hover your mouse over this menu and click on "Address Book." (if you're on the Delivery page of your mailing, click "Import contacts" on the left).
  2. 2. Click the "Import Contacts" button.
  3. 3. Choose "Import From Webmail" from the options.
  4. 4. Select which email provider you are importing your contacts from > enter your login information, and press the "Retrieve My Contacts" button. Please be patient while Paperless Post works to retrieve your contacts.
  5. 5. After your contacts load, follow the simple directions given to select and import them to your guest/recipient list (they will automatically be stored in your Paperless Post Address Book as well for future use).

Importing contacts to your Address Book from Outlook or Outlook Express

If you are importing your contacts from Outlook or Outlook Express, you will first need to export a spreadsheet of your contacts from your email account. To do so, follow these instructions (instructions may vary slightly depending on your version of Outlook / Outlook Express):

Outlook:

  1. 1. Click the File tab.
  2. 2. Click Options.
  3. 3. Click Advanced.
  4. 4. Under Export, click Export.
  5. 5. In the Import and Export Wizard, click Export to a file, and then click Next.
  6. 6. Under Create a file of type, choose Comma Separated Values (Windows), also known as a CSV file.
  7. 7. Save the exported file with a memorable name and in a location on your computer that you can easily navigate to.

Outlook Express:

  1. 1. In Outlook Express, select "Export > Address Book" from the File menu.
  2. 2. Select "Text File (Comma Separated Values)" from the list presented to you.
  3. 3. Click Export.
  4. 4. Save the exported file with a memorable name and in a location on your computer that you can easily navigate to.

Upload to Paperless Post:

  1. 1. Navigate to the Paperless Post Address Book interface by going to your My Account at the top right corner of your screen. You can hover your mouse over this menu and click on "Address Book."
  2. 2. Select "Import Contacts".
  3. 3. Select "Upload Contact File".
  4. 4. Click the "Choose File" button, navigate to where you saved the file on your computer, and double click on it.
  5. 5. Click the "Retrieve My Contacts" button.
  6. 6. After your contacts load, follow the directions given to select and import them to Paperless Post.

    1. Importing your contacts to your Address Book from Apple Mail or OSX Address Book

      If you are importing your contacts from Apple Mail/OSX Address Book, you will first need to export a Group vCard of your contacts from your OSX Address Book.

      Export a Group vCard:

      1. 1. Open up the Address Book application on your Apple computer (it can be found in the Applications folder in your Finder). (If you have OS X Mountain Lion, this is called Contacts.
      2. 2. Click on "All" or on the name of the list you'd like to export on the left-hand side to highlight it.
      3. 3. Click File at the top of your screen and then select "Export > Export Group vCard."
      4. 4. A "Save As" dialog box will open on your screen; select a location on your computer to save this .vcf file.

      Upload to Paperless Post:

      1. 1. Return to the Paperless Post website. Hover over My Account in the top right of your screen and then click Address Book.
      2. 2. Click the "Import Contacts" button.
      3. 3. Chose "Upload a File".
      4. 4. Click the "Choose File" button, navigate to where you saved the file on your computer, and double click on it.
      5. 5. Click the "Upload File" button.
      6. 6. Your contacts should now be added to your Address Book! If we detect any names with formatting issues or duplicates, they will appear on the screen now.

      Editing a contact's name or email in your Address Book

      1. 1. Navigate to the Paperless Post Address Book interface by going to your My Account at the top right corner of your screen. You can hover your mouse over this menu and click on "Address Book."
      2. 2. Click directly on the contact's name or email address in the list.
      3. 3. Enter or modify the information in the fields and click the red "Save" button to the right to store your changes.

      Deleting a contact from your Address Book

      1. 1. Navigate to the Paperless Post Address Book interface by going to your My Account at the top right corner of your screen. You can hover your mouse over this menu and click on "My Address Book."
      2. 2. Click on the checkbox next to the contact. You may select multiple contacts, but only on one page of the Address Book at a time. You may click the "Select All" checkbox at the top of the list to select all of the contacts in your Address Book.
      3. 3. Click the Delete button at the top of the list to delete the contact(s) permanently from your Address Book.

      Sorting the contacts in your Address Book

      Navigate to your Address Book. To sort by Name or Email Address, click on "Name" or "Email Address" in toolbar above the Address Book contact list. To sort by the date that the contact was added, click "Sort" in the toolbar.


      Searching for a contact in your Address Book

      Navigate to your Address Book. Enter at least three letters of the name or email address of the contact you are searching for in the live search box in the toolbar above the Address Book contact list. The search results will appear below, and narrow as you continue typing.


      Exporting or printing your Address Book

      You can export your Address Book by clicking the "CSV" button, located directly to the right of the "Import Contacts button".

      Exporting or printing your Address Book

      Click to enlarge.

      This will download your Address Book into a spreadsheet which you can save and distribute in whatever way you would like. You can also print the spreadsheet for your records.


      Can I make a list in my Address Book?

      You can create a list in your Address Book, which will allow you to create groups or lists in advance. To create a list, go to My Account and click on Address Book.

      Check off the contacts you'd like to put in a list. Then click on the "Add to list" drop down at the top. You can then create a new list and give it a name, or you can add to an existing list.